Privacy

Customer/Vendor Data Protection Statement

Kinly is committed to protecting the personal data of the visitors of this website (Kinly.com), and our customers/vendors and any third party or individual who interacts with Kinly. We want to provide a safe, secure user experience.

This customer/vendor data protection statement (the ‘Statement’) explains what to expect from Kinly when we collect certain types of information about you.

Scope of Statement

This Statement describes the types of personal data that companies within the Kinly group (as specified below, collectively ‘Kinly’, ‘we’, ‘us’) collect.

It also describes how we use personal data, with whom we share personal data, how long we store your personal data, whether we transfer it to third countries and the rights you have as a data subject.

Kinly is a controller under the General Data Protection Regulation (‘GDPR’) with regard to your personal data.

Visitors to this website

When you visit kinly.com, we and our service providers may use cookies, pixels, tags, scripts, local storage, software development kits, and other similar tracking technologies to operate the website, understand how visitors use it, support our sales and marketing activities, measure the effectiveness of our campaigns, and help deliver relevant content and advertising.

These technologies may collect information such as your IP address, device identifiers, browser type, operating system, referring URLs, pages viewed, links clicked, time spent on pages, interactions with website forms, cookie identifiers, approximate location derived from your IP address, and information about how you interact with our emails, advertisements, and website content.

We use these technologies for the following purposes:

Strictly Necessary Technologies: These are required for the website to function properly, maintain security, remember privacy preferences, enable page navigation, and support core website features. These technologies cannot generally be disabled through our cookie settings because they are necessary to provide the website.

Analytics and Performance Technologies: We use analytics tools, including Google Analytics, to understand how visitors use our website, measure traffic, identify popular pages, improve website performance, and help us enhance the user experience. Analytics information is generally used in an aggregated or statistical manner.

Functional Technologies: These technologies help remember choices you make, such as preferences or form information, and may support enhanced website functionality.

Prospecting and Sales Intelligence Technologies: We may use technologies that help us understand business visitor engagement, identify potential business interest in Kinly products or services, support lead generation, manage customer and prospect relationships, and assist our sales and marketing teams with relevant follow-up.

Advertising and Marketing Technologies: We may use advertising and marketing technologies to deliver, measure, and improve our advertising campaigns, understand the effectiveness of our marketing, limit repeated advertising, and provide content or advertisements that may be more relevant to your business interests. These technologies may be set by Kinly or by third-party advertising and marketing partners.

Email and Campaign Tracking Technologies: Where permitted by applicable law, our marketing emails may include tracking technologies that help us understand whether emails are opened, whether links are clicked, and how recipients interact with our campaigns.

We use HubSpot to store personal data submitted through website forms, manage marketing communications, and support customer and prospect relationship management. We may also use other third-party service providers to support website analytics, advertising, marketing, prospecting, sales intelligence, and related business activities.

Where required by applicable law, we will request your consent before using non-essential cookies or similar tracking technologies. You can manage your preferences through our cookie settings tool. You may change or withdraw your preferences at any time by accessing the cookie settings link on our website.

 

With respect to Kinly’s mailing list and website forms, we use HubSpot to store personal data from individuals who request information through this website, manage marketing communications, and deliver marketing information to individuals who have opted in or where otherwise permitted by applicable law. For more information, please see HubSpot’s privacy notice.

You may manage your marketing preferences or opt out of receiving marketing communications from Kinly at any time by using the unsubscribe or preference management link included in our marketing emails. You may also contact us at privacy@kinly.com to request removal from our marketing mailing list or to update your communication preferences. Please note that even if you opt out of marketing communications, we may still send you non-marketing communications where necessary, such as service, transactional, legal, or administrative messages.

 

What types of personal data do we process?

Kinly processes the following personal data of customers, vendors and/or third parties:

Name, business e-mail address, business postal address, business telephone number, occupation/title, name of organization, department, industry, date of agreement.

Kinly will maintain personal data in a manner that ensures it is accurate, complete and up-to-date.

Kinly will not collect personal data if such collection is prohibited under the applicable data protection laws.

Purpose and legal basis for processing

Personal data of customers, vendors and/or third parties may be processed for the purposes of:

    • Managing commercial relationships, order fulfillment, payment and invoicing for products and services, contacting customer/vendors;
    • Selling products and providing our services;
    • Carrying out promotional operations, direct marketing;
    • Fraud detection and prevention;
    • Security;
    • Complying with legal obligations and/or regulatory investigations, assisting the Company in the context of any litigation or arbitration, including employment tribunal proceedings, and protecting Kinly against injury, theft, legal liability, fraud, abuse or other misconduct;
    • Managing transactions (e.g., mergers or acquisitions);
    • Managing our operations, including the operation and monitoring of the proper functioning and security of our IT systems;
    • Managing health and safety incidents; and
    • Managing product deliveries and shipments.
    • The individual has given consent for the processing;
    • The processing is necessary to perform an agreement with you;
    • The processing is necessary to comply with a legal obligation to which we are subject; and
    • The processing is necessary for the purposes of the legitimate interests of Kinly or a third party, except where such interests are overridden by the interests and fundamental rights and freedoms of an individual. Kinly’s legitimate interests in any case consist of the purposes stated above.

Kinly shall process personal data in accordance with applicable data protection laws and only for limited, explicit and legitimate purposes. We will not use personal data for any purpose that is incompatible with the purpose for which it was initially collected unless you provide us your prior consent for further use.

Should we need to use your personal data for a purpose not previously disclosed, or share it with an external party not covered by this Privacy Policy, we will offer you the opportunity to opt out.

Do we share your personal data with third parties?

Within Kinly, your personal data will only be accessible to Kinly employees who, by virtue of their position, need access to your personal data in order to achieve the above purposes.

We may also share your personal data with third parties. This may be necessary to allow us to properly perform the agreement to which you are a party, or because we are subject to a statutory obligation to share your personal data.

When we share your personal data with third parties who process personal data on our behalf (data processors), we will ensure that your personal data are protected in accordance with the GDPR and the terms of this Statement through the data processing agreements we have concluded with these third parties.

Kinly shares your personal data with the following third parties: suppliers of IT-systems, processors, accountants, insurers, external legal counsel, regulators, affiliated companies, third-party service providers, advertising partners.

How long do we store personal data?

Kinly does not store personal data longer than necessary for the purposes for which it is processed. For some data we must observe mandatory retention periods, for instance due to tax legislation.

Any personal data held by us for people who request information will be kept until you submit a request to remove your data. In any case your personal data will never be retained longer than Kinly is permitted by the data protection laws and/or statutory local retention periods.

Do we transfer your personal data?

Kinly's international footprint may involve the transfer of data to other group companies located outside the EEA for business process. Hosting and storage of data takes place in the EEA. We use 3rd party suppliers to store this information and have an agreement with them that protects your information.

We will ensure that when personal data is transferred to third countries that do not have an adequate level of protection, Kinly will implement appropriate safeguards, namely Standard Contractual Clauses, to adequately protect the personal data.

We have also implemented Standard Contractual Clauses to cover international data transfers between companies of Kinly.

For additional information regarding the safeguards Kinly has implemented, please contact us at privacy@kinly.com.

Kinly complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce. Kinly has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. Kinly has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.

The Federal Trade Commission has jurisdiction over Kinly’s compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF. In certain situations, Kinly may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

In the context of onward transfers, Kinly is accountable for the processing of personal data it receives, under the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and Swiss-U.S. DPF and subsequently transfers to a third party acting as an agent on its behalf. Kinly remains liable under the EU-U.S. DPF Principles, and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF Principles if Kinly’s agent processes personal information in a manner inconsistent with the EU-U.S. DPF Principles, and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF Principles, unless Kinly proves that it is not responsible for the event giving rise to damage.

In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Kinly commits to resolve DPF Principles-related complaints about our collection and use of your personal information. EU and UK and Swiss individuals with inquiries or complaints regarding our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF should first contact Kinly at:

privacy@kinly.com

In compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF,

Kinly commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF to TRUSTe, an alternative dispute resolution provider based in the United States. If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit https://feedback-form.trustarc.com/watchdog/request for more information or to file a complaint. These dispute resolution services are provided at no cost to you.

For complaints regarding EU-U.S. DPF, the UK Extension to the EU-U.S DPF, and Swiss-U.S. DPF compliance not resolved by any of the other DPF mechanisms, you have the possibility, under certain conditions, to invoke binding arbitration. Further information can be found on the official DPF website: https://www.dataprivacyframework.gov/framework-article/ANNEX-I-introduction.”

 

What are your rights?

Depending on applicable law, you may have a number of rights in relation to your personal data. These rights are:

    • the right to access your personal data that we process
    • the right to rectify your personal data if they contain factual inaccuracies
    • the right to erase your personal data
    • the right to limit the processing of your personal data
    • the right to data portability
    • the right to object to the processing of your personal data
    • the right to withdraw your consent to the processing of your personal data

If you wish to exercise these rights, you can submit a request to us at privacy@kinly.com. We may require proof of identity.

If you are located in the European Union and are not satisfied with the way in which we handle your personal data, you have the right to lodge a complaint with the relevant supervisory authority. Please consult https://edpb.europa.eu/about-e... for an overview of the European Data Protection Authorities.

Contact and privacy statement changes

If, at any time, you have questions or concerns about our privacy commitment, please feel free to email us at privacy@kinly.com.

Toll Free (Only available in U.S.): 855-659-1855

1350 Campus Parkway, Suite 202

Wall, NJ 07753 USA

 

Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in our data governance practices, legal obligations, business operations, or the way we collect, use, disclose, or otherwise process personal data.

When we update this Privacy Notice, we will revise the “last updated” date below. If we make material changes, we will provide notice by posting an updated version of this Privacy Notice on this page or by other appropriate means where required by applicable law.

We encourage you to periodically review this Privacy Notice for the latest information about our privacy practices.

This Privacy Notice was last updated on 07 August 2025.

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